Work from the venue's schedule, not yours
Convention centers publish move-in and move-out windows, marshalling-yard procedures, and dock rules. Your delivery has to fit those, so share the exhibitor kit and target dates with your partner as early as possible.
Checklist
- Venue, hall, booth number, and dock assignment
- Move-in and move-out windows and appointment times
- Marshalling-yard location and check-in procedure
- Certified weight tickets or paperwork the venue requires
Plan for the wait
Dock queues are normal at large shows. Agree in advance how dock-wait time is measured and compensated so nobody is negotiating from the yard.
After-hours and move-out
Many move-outs run late into the evening. Confirm after-hours requirements and timing when the program is scoped; work scheduled in advance can be planned and priced properly.